13.1 About 2 weeks before the first hearing session of the examination starts, check the arrangements. Have a dry run 2 days before the hearing starts to iron out any problems which may arise.

13.2 Things to think about include:

Extra tables: Are these required for any reason?
Water: Who will supply and change it daily?
Public address system: Is one needed? Do you and the participants know how it works?
Video/OHP/Slide Projector - Is this required? Who operates it? Instructions necessary? Do you know how to operate them? If so, you need to be in attendance.
Notice board: A flip-chart easel board is suitable for displaying the Examination Programme, Attendee and Documents Lists for the current hearing sessions, copies of the PINS DPD guide/public leaflet and the latest Core Document list.
Display board: For use in displaying large plans, photographs, artists’ impressions etc.
Name boards: The same as used for the PEM.
Signs for: Location of toilets; location of telephones; directions to the PO’s room; photocopying/fax charges (if applicable); and mobile phones switch off
Venue(s): Is clearance necessary every evening? Who does it